Privacy Policy

Based on your specific transactions and interactions with us or our website, we will or may collect, and we have in the last 12 months collected, the following categories of personal information about you. For each category of information, the categories of third parties and service providers to whom we have disclosed the information in the last 12 months are referenced by a letter that coincides with the letter in the list of categories of service providers and third parties that follows soon after this table.

Category	Examples	Disclosed in Last 12 Months To	Sold or Shared in Last 12 Months to	Retention Period
Personal Identifiers	Name, company affiliation.	A, B, C, D, E, F, G, H	Sold to E and Not Shared	Duration of our relationship with you plus 4 years. If you are a job applicant and are hired by the Company, then name will be retained permanently, and the rest will be retained for duration of employment plus 6 years. If you are not hired, this data will be retained for 4 years from when position is filled or the date we receive your information, whichever is longer.
Contact Information	Home, postal or mailing address, email address, home phone number, cell phone number, contact information for family members.	A, B, C, D, E, F, G, H	Sold to E and Not Shared	Duration of our relationship with you plus 4 years. If you are a job applicant and are hired by the Company, this will be retained permanently. If you are not hired, this data will be retained for 4 years from when position is filled or the date we receive your information, whichever is longer.
Commercial Transactional Data	Information regarding services provided.	A, B, D, H	Not Sold or Shared	7 years after transaction, unless necessary to maintain for a longer period for OSHA or other regulatory compliance.
Financial / Employment Data	Employment history, company name, role, salary, dates of employment, and bank accounts.	A, C, F	Not Sold or Shared	Duration of employment/our relationship with you plus 4 years.
Internet Network and Computer Activity	Date and time of your visit to this website; webpages visited; links clicked on the website; browser ID; browser type; device ID; operating system; domain name from which our site was accessed; search history; and cookies; internet or other electronic network activity information related to usage of Company networks, servers, intranet, or shared drives, as well as Company-owned computers and electronic devices, including system and file access logs, security clearance level, browsing history, search history, and usage history.	D, E, G	Sold to E and Not Shared.	2 years
Geolocation Data	IP address and/or GPS location, latitude & longitude.	D, E, G	Sold to E and Not Shared.	2 years
Mobile Device Data	Information collected when you navigate, access or use any of our websites via mobile device, including device type, software type; data identifying your device if you access our business networks and systems, including cell phone make, model, and serial number, cell phone number, and cell phone provider.	B, D, E	Sold to E and not Shared	From Websites: 2 years   From Business Networks and Systems:  data retained for 30 days after termination of relationship with you; audit logs retained for 1 year
Online Portal and Mobile App Access and Usage Information	Username and password, account history, usage history, file access logs, security clearance level, and any information submitted through the account.	G	Not Sold or Shared	Username and passwords for duration of relationship with you + 30 days; rest for 2 years
Visual, Audio or Video Recordings	Your image when recorded or captured in surveillance camera footage or pictures of you taken on our premises or at our events or that you share with us.	G	Not Sold or Shared	Surveillance video – 90 days; the rest of this category is retained for the duration of our relationship with you plus 6 years.
Pre-Hire Information	Information gathered on job applicants as part of background screening and reference checks, pre-hire drug test results, information recorded in job interview notes by persons conducting job interviews for the Company, information contained in candidate evaluation records and assessments, information in work product samples you provided, and voluntary disclosures by you.	F	Not Sold or Shared	If hired, this data will be retained for duration of employment plus 6 years. If not hired, it will be retained for 4 years from when position is filled or the date we receive your information, whichever is longer.
Employment and Education History	Information contained in job applicants’ resumes regarding educational history, information in transcripts or records of degrees, vocational certifications obtained, and information regarding prior job experience, positions held, and when permitted by applicable law your salary history or expectations.	F	Not Sold or Shared	If hired, this data will be retained for duration of employment plus 6 years. If not hired, it will be retained for 4 years from when position is filled or the date we receive your information, whichever is longer.
Professional Related Information	Information on independent contractors contained in tax forms/1099 forms, safety records, licensing and certification records, and performance records, and information related to services provided by independent contractors, including in statements of work.	A, F	Not Sold or Shared	Duration of our relationship with you plus 4 years.
Facility & Systems Access Information	Information identifying you, if you accessed our secure company facilities, systems, networks, computers, and equipment, and at what times, using keys, badges, fobs, login credentials, or other security access method.	G	Not Sold or Shared	2 years
Medical and Health Information	Information related to symptoms, exposure, contact tracing, diagnosis, testing, or vaccination for infectious diseases (e.g., COVID-19), pandemics, or other public health emergency.	Not Disclosed	Not Sold or Shared	Authorization to disclose nonpublic personal health information under HIPAA or an authorization for other purposes - 7 calendar years from the date the authorization is signed. Medicare Records are kept 10 calendar years, or as directed by HHS. Documents retained as of the contract termination date, should be retained for 10 years after the contract termination (in case HHS chooses to audit MedData). Protected health information disclosure records, pursuant to HIPAA are kept 7 calendar years from its creation or until after the filing of a report on examination or the conclusion of an investigation/audit in which the record was subject to review, whichever is longer. Other documents will be kept for the duration of employment plus 6 years, unless related to hazardous exposure records required by OSHA to be retained for at least 30 years.

Of the above categories of Personal Information, the following are categories of Sensitive Personal Information the Company may collect from or about consumers, independent contractors, vendor representatives, or job applicants:

1. Geolocation Data (IP address and/or GPS location, latitude & longitude)
2. Medical and Health Information

Personal information does not include:

• Publicly available information from government records.
• Information that a business has a reasonable basis to believe is lawfully made available to the general public by the consumer, independent contractor, or applicant, or from widely distributed media.
• Information made available by a person to whom the consumer, independent contractor, or applicant has disclosed the information if the consumer, independent contractor, or applicant has not restricted the information to a specific audience.
• Deidentified or aggregated information.

We may collect your personal information from the following sources:

• You the consumer, independent contractor, vendor representative, or job applicant, when you visit the website and voluntarily submit information through forms on the website, when you visit any of our physical locations, when you inquire about any of our services, when you enter into a contract to perform services for us, or when you apply for a position of employment.
• Other employees, contractors, vendors, suppliers, guests, visitors, other consumers, and customers based on your interactions with them (if any).
• We utilize cookies to automatically collect information about our website visitors.
• Lead generators and referral sources
• HR support vendors
• Recruiters
• Staffing agencies
• Personal references and former employers (if you are a job applicant).
• Schools, universities, or other educational institutions which you attended (if you are a job applicant).
• From friends, family, or colleagues who choose to email you job postings that they think you may be interested in from our application platform or careers page.

In the past, we have sold your personal data to a data analytics vendor but have discontinued this practice.

We may disclose your personal information with the following categories of service providers, contractors, or third parties:

1. Financial institutions
2. Lead providers
3. Government Entities
4. Marketing support vendors and vendors that support managing or hosting the website.
5. Data analytics vendor
6. Talent acquisition management systems, and other vendors providing services for purposes of our human resources information system (HRIS) and management of job applicant data and recruiting process
7. IT service management providers
8. Corporate customers (meaning an entity, as opposed to a natural person, that uses our services)

We may collect your personal information for the following business purposes:

1. To fulfill or meet the purpose for which you provided the information.
2. To process, complete, and maintain records on transactions.
3. To retain your selection for text opt in/opt out to ensure customers who opted out are not sent any text messages.
4. To schedule, manage and keep track of corporate customer appointments.
5. To maintain records of when corporate customers decline a service.
6. To respond to consumer inquiries, including requests for information, customer support online, and phone calls.
7. To provide interest-based and targeted advertising.
8. To contact you by email, telephone calls, mail, SMS, or other equivalent forms of communication regarding updates or informative communications related to the functionalities, services, or other information you requested or asked the Company to provide to you.
9. To improve user experience on our website.
10. To understand the demographics of our website visitors.
11. To detect security incidents.
12. To debug, identify, and repair errors that impair existing intended functionality of our website.
13. To protect against malicious or illegal activity and prosecute those responsible.
14. To verify and respond to consumer requests.
15. To prevent identity theft.
16. JOB APPLICANT PURPOSES:
    1. To fulfill or meet the purpose for which you provided the information. For example, if you share your name and contact information to apply for a job with the Company, we will use that Personal Information in connection with your candidacy for employment.
    2. To comply with local, state, and federal law and regulations requiring employers to maintain certain records, as well as local, state, and federal law, regulations, ordinances, guidelines, and orders relating to infectious diseases, pandemics, outbreaks, and public health emergencies, including applicable reporting requirements.
    3. To evaluate your job application and candidacy for employment.
    4. To obtain and verify background check and references.
    5. To communicate with you regarding your candidacy for employment.
    6. To permit you to create a job applicant profile, which you can use for filling out future applications if you do not get the job you are apply for.
    7. To keep your application on file even if you did not get the job applied for, in case there is another position for which we want to consider you as a candidate even if you do not formally apply.
    8. To evaluate and improve our recruiting methods and strategies.
    9. To engage in lawful monitoring of job applicant activities and communications when they are on Company premises, or utilizing Company internet and WiFi connections, computers, networks, devices, software applications or systems.
    10. To engage in corporate transactions requiring review or disclosure of job applicant records subject to non-disclosure agreements, such as for evaluating potential mergers and acquisitions of the Company.
    11. To evaluate, assess, and manage the Company’s business relationship with vendors, service providers, and contractors that provide services to the Company related to recruiting or processing of data from or about job applicants.
    12. To improve job applicant experience on Company computers, networks, devices, software applications or systems, and to debug, identify, and repair errors that impair existing intended functionality of our systems.
    13. To reduce the risk of spreading infectious diseases in or through the workplace.
17. INDEPENDENT CONTRACTOR OR VENDOR REPRESENTATIVE PURPOSES:
    1. To fulfill or meet the purpose for which you provided the information.
    2. To comply with state and federal law and regulations requiring businesses to maintain certain records (accident or safety records, and tax records/1099 forms).
    3. To engage the services of independent contractors and compensate them for services.
    4. To evaluate, make, and communicate decisions regarding an independent contractor, including decisions to hire and/or terminate.
    5. To grant independent contractors access to secure Company facilities, systems, networks, computers, and equipment, and maintain information on who accessed such facilities, systems, networks, computers, and equipment, and what they did therein or thereon.
    6. To implement, monitor, and manage electronic security measures on independent contractor devices that are used to access Company networks and systems.
    7. To evaluate, assess, and manage the Company’s business relationship with vendors, service providers, and contractors that provide services to the Company.
    8. To improve user experience on Company computers, networks, devices, software applications or systems, and to debug, identify, and repair errors that impair existing intended functionality of our systems.
    9. To reduce the risk of spreading infectious diseases in or through the workplace.

We may disclose your personal information for any one or more of the business purposes identified above.

We have adjusted our practices and do NOT currently and will not sell your personal information in exchange for monetary or other valuable consideration. Likewise, we currently do NOT and will not share your personal information for cross-context behavioral advertising.

In the past, we may have sold your personal information for the following business purposes:

1. To receive data analytics.

We do not and will not use or disclose your sensitive personal information for purposes other than the following:

1. To perform the services or provide the goods reasonably expected by an average consumer who requests those goods or services.
2. To detect security incidents that compromise the availability, authenticity, integrity, and confidentiality of stored or transmitted personal information.
3. To resist malicious, deceptive, fraudulent, or illegal actions directed at the business and to prosecute those responsible for those actions.
4. To ensure the physical safety of natural persons.
5. For short-term, transient use.
6. To perform services on behalf of the Company.
7. To verify or maintain the quality or safety of a service provided by the Company, and to improve, upgrade, or enhance the service or device that is owned, manufactured by, manufactured for, or controlled by the Company.
8. For purposes that do not involve inferring characteristics about the consumers, contractors, and applicants.